Data Entry Clerk
Project scope
Categories
Accounting Data analysis Sales strategy Information technologySkills
administrative functions data analysis- Ensure the accurate and timely handling of key administrative tasks, including inventory management, purchase order tracking, document organization, and invoicing support.
- Maintain up-to-date and accurate records for purchasing, inventory, and quality cost reports.
- Provide occasional reception and internal customer service support while fostering an efficient workflow in the purchasing team.
- Uphold strong organizational practices and ensure all relevant documents are properly filed, scanned, and accessible.
1. Creating and Updating Purchase Orders:
- Outcomes: All PO numbers created and updated accurately to ensure seamless tracking of inventory of our books and other educational products.
- Deliverables:
- Updated inventory system reflecting new and existing part numbers.
- Weekly updates on part numbers created or modified.
2. Purchase Orders and Receipts Matching:
- Outcomes: Accurate matching of purchase orders with receipts, minimizing errors in order tracking.
- Deliverables:
- Weekly tracking of purchase order status and corresponding receipts.
- Resolved discrepancies between orders and receipts.
3. Organizing, Scanning, and Filing Documents:
- Outcomes: All key documents (purchase orders, invoices, receipts) are organized, scanned, and easily retrievable, ensuring smooth audit trails.
- Deliverables:
- Digital and physical filing systems updated weekly.
- All documents scanned and archived appropriately by the end of each week.
4. Purchasing Reports and Records:
- Outcomes: Accurate and timely purchasing reports generated and maintained for internal use.
- Deliverables:
- Weekly purchasing reports compiled and submitted.
- Monthly quality cost reports completed and delivered for internal review.
5. Invoicing and Reception Support:
- Outcomes: Timely assistance with invoicing to support the finance team, and smooth operations for occasional reception duties.
- Deliverables:
- Weekly assistance with invoicing tasks as needed.
- Log of reception duties performed, ensuring internal customer service needs are met.
Providing specialized, in-depth knowledge and general industry insights for a comprehensive understanding.
Sharing knowledge in specific technical skills, techniques, methodologies required for the project.
Direct involvement in project tasks, offering guidance, and demonstrating techniques.
Providing access to necessary tools, software, and resources required for project completion.
Scheduled check-ins to discuss progress, address challenges, and provide feedback.
Supported causes
The global challenges this project addresses, aligning with the United Nations Sustainable Development Goals (SDGs). Learn more about all 17 SDGs here.
About the company
Representation
Diversity and inclusion
Categories highlighting this company’s ownership and values
Minority-Owned Sustainable/green Social Enterprise Public benefit corporation (pbc) Neurodivergent-Owned Youth-Owned Immigrant-Owned Community-FocusedSiraj Institute aims to become the world's most prestigious institutions for building the leaders of tomorrow. We pair small-group teaching with 1:1 mentorship, and enable apprenticeship-style learning through community engagement, all while upholding core Islamic values of modesty, integrity, and social justice.
We're a registered non-profit organization based in the Canadian capital city of Ottawa. In our commitment to community service, we create community service projects and internships that are open to the benefit of the entire community.
We offer religious programs to Muslim students, as well as leadership and language programs that are open to Muslim and non Muslim students. We are an equitable employer, focusing on merit of employees regardless of race or religion.
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